Privacy Policy

Last updated: May 14, 2025

Summary of Key Principles

BES Executive Search Inc. (“the Company”, “we”, “us”, or “our”) is committed to maintaining the privacy, confidentiality, and security of your personal information. This Privacy Policy sets out the manner in which we collect, use, retain, and disclose personal data in accordance with applicable privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, the General Data Protection Regulation (GDPR) of the European Union.

We do not sell or transfer personal data to the United States or other jurisdictions. All cloud-based storage and processing occur within secure environments. Should you wish to exercise any of your rights under applicable law or have questions about our practices, you may contact us at contact@bessearch.com.

1. Scope and Application

This Privacy Policy governs the collection, use, disclosure, and management of personal data obtained through our corporate website (www.bessearch.com) and any affiliated services, including the BES Client Portal (www.besclientportal.com), the BES Job Board (www.besjobboard.com), and BES Fest (www.besfest.com).

By accessing or using our services, you acknowledge and agree to the practices described herein.

2. Identity of the Data Controller

• Legal Entity: BES Executive Search Inc.
• Business Address: 222 Bay Street, Suite 3000, Toronto, ON, M5K 1E7, Canada
• Contact Email: contact@bessearch.com

BES Executive Search Inc. acts as the Data Controller with respect to personal data collected through its services.

3. Categories of Personal Data Collected

We may collect and process personal information that you voluntarily provide to us, including but not limited to:

• Full name
• Email address
• Telephone number
• Mailing address
• IP address
• Billing information
• Social location disclosure
• Employment details

4. Legal Basis and Purpose for Processing

Your personal data may be used for the following purposes:

• To deliver, maintain, and enhance our services
• To respond to your inquiries or requests
• To manage ongoing business relationships
• To meet our legal and regulatory obligations
• To communicate relevant marketing or informational materials (with your explicit or implied consent)

We may send newsletters or promotional communications via email. You may unsubscribe at any time by contacting us directly.

We engage Email Marketing Service Providers, including:

• Loxo — Privacy Policy available at: https://loxo.co/privacy-policy

5. Use of Cookies and Analytics Tools

We utilize cookies and similar technologies to improve website functionality and analyze usage patterns. This includes the use of Google Analytics, which collects anonymized data regarding website traffic and user behaviour.

A cookie banner is deployed on our website to ensure compliance with applicable cookie consent requirements under the GDPR and other privacy regimes.

Types of Cookies Used:

• Essential Cookies: Necessary for website functionality
• Preference Cookies: Store user settings and preferences
• Analytics Cookies: Measure and analyze user engagement

Users may configure their browsers to decline cookies; however, this may affect website performance.

6. Data Disclosure

We do not sell, disclose, or transfer personal data to third parties for commercial purposes. All data is processed and stored via cloud-based infrastructure located in secure Canadian environments.

We may, however, share limited personal data with authorized service providers (e.g., Google Analytics, Loxo, Stripe, Alchemer, Teachable) under binding confidentiality and data protection terms, solely for the purposes of service delivery or analytics.

7. Data Retention

Personal data is retained only for the duration necessary to fulfil the purposes for which it was collected or to comply with applicable legal obligations. Upon expiry of the retention period, data is securely deleted or anonymized.

8. Individual Rights Under Applicable Law

Subject to applicable laws (including GDPR and PIPEDA), you have the right to:

• Request access to your personal data
• Request rectification of inaccuracies or incomplete data
• Request erasure of your personal data
• Object to or restrict the processing of your data
• Withdraw consent at any time (without affecting the lawfulness of prior processing)
• Lodge a complaint with a competent data protection authority

Requests to exercise any of the above rights should be directed to contact@bessearch.com. We may require proof of identity prior to fulfilling such requests.

9. Data Security

We implement appropriate technical and organizational safeguards to protect personal data, including encryption, access controls, and secure storage systems, in accordance with industry best practices.

10. Third-Party Websites

Our website may contain links to third-party websites. We do not control and are not responsible for the content, privacy practices, or data collection policies of those websites. Users are encouraged to review the privacy policies of external sites before engaging with them.

11. Changes to This Privacy Policy

This Privacy Policy may be updated periodically. When amendments are made, we will:

• Post the revised version to this page
• Update the ‘Last updated’ date above
• Provide notification, where appropriate, via email or site banner

Continued use of our services constitutes acceptance of any changes. We encourage users to review this policy periodically.

12. Contact Information

For questions, requests, or concerns regarding this Privacy Policy or our handling of personal data, please contact: BES Executive Search Inc.

• Email: contact@bessearch.com