Privacy Policy
Last Updated: July 2026
Job Seekers
Introduction
This Privacy Policy describes how BES Executive Search Inc. ("Company", "We", "Us", or "Our") collects, uses, discloses, stores, and otherwise processes Your Personal Data when You access or use Our websites, products, and services (collectively, the "Service"). It also explains Your privacy rights and the choices available to You regarding Your Personal Data.
By accessing or using the Service, including by creating an account, submitting an application, uploading a resume, making a purchase, or otherwise providing Us with Your Personal Data, You acknowledge that You have read and understood this Privacy Policy and consent to the collection, use, disclosure, storage, and processing of Your Personal Data as described herein, including the use of trusted third-party service providers and, where applicable, the transfer and processing of Your Personal Data outside of Canada.
We use Your Personal Data to operate, maintain, protect, and improve the Service, communicate with You, process transactions, and provide the products and services You request.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of this Privacy Policy:
Term | Definition |
|---|---|
Account | means a unique account created for You to access certain features or portions of the Service. |
Company | (referred to as "the Company", "We", "Us", or "Our") means BES Executive Search Inc., 222 Bay Street, Suite 3000, Toronto, Ontario M5K 1E7. |
Cookies | means small text files placed on Your Device by a website to enable functionality, remember preferences, improve performance, and collect information about how the Service is used. |
Device | means any computer, mobile phone, tablet, or other electronic device capable of accessing the Service. |
Personal Data | means any information about an identified or identifiable individual. This includes information that can identify an individual directly or indirectly, either on its own or when combined with other information. |
Service | means the websites, products, platforms, applications, recruitment services, executive search services, consulting services, job board, and other services provided by the Company that are governed by this Privacy Policy. |
Service Provider | means any third-party individual or organization that processes Personal Data on behalf of the Company or provides services that support the operation, maintenance, security, hosting, communications, payment processing, analytics, or delivery of the Service. |
Tracking Technologies | means technologies such as cookies, web beacons, tags, pixels, scripts, or similar technologies used to operate, secure, improve, and analyze the Service. |
Usage Data | means information collected automatically through Your use of the Service, including information such as browser type, Device information, IP address, pages visited, dates and times of access, and other technical or diagnostic information. |
Website | means the websites operated by the Company that are governed by this Privacy Policy, including www.bessearch.com, www.besjobboard.com, and any other websites that expressly reference this Privacy Policy. |
You or Your | means the individual accessing or using the Service, or the organization or other legal entity on whose behalf that individual is accessing or using the Service, as applicable. |
Collecting and Using Your Personal Data
Types of Personal Data We Collect
We may collect Personal Data that You voluntarily provide to Us, that is generated through Your use of the Service, or that is collected from authorized third parties where permitted by applicable law. The Personal Data We collect depends on how You interact with the Service, including whether You create an account, apply for a position, upload a résumé, post employment opportunities, purchase services, communicate with Us, or otherwise use Our websites.
Personal Data may include, but is not limited to:
Email address
First and last name
Professional title and employer (where applicable)
Preferred pronouns
Telephone number (including mobile, home, or business)
Mailing address, including city, province/state, postal or ZIP code, and country
Preferred industry, function, occupation, or areas of interest
Profile information and account credentials
Whether workplace or recruitment accommodations are requested
Voluntarily provided self-identification information, including information relating to ethnocultural identity, Indigenous identity, gender identity, sexual orientation, disability, or other diversity characteristics, where You choose to provide such information
Information contained within documents You upload, including résumés, cover letters, certifications, portfolios, references, and other supporting materials
Internet Protocol (IP) address, browser type, device identifiers, operating system, and other technical information relating to Your use of the Service
Billing, payment, subscription, and account information, where applicable
Records of communications with Us, including inquiries, feedback, and customer support requests
Information required to comply with applicable legal, regulatory, contractual, or governmental obligations
Information described in Our applicable Terms of Use
Any other Personal Data that You voluntarily provide to Us or that is reasonably necessary to provide the Service.
How We Collect Information about You
We collect Personal Data through a variety of methods, including:
Direct interactions. You may provide Personal Data by creating an account, completing forms, uploading a résumé or other documents, posting employment opportunities, subscribing to services, making a purchase, contacting Us by telephone, email, or other means, or otherwise communicating with Us.
User-generated content. You may provide information that You choose to publish or display in areas of the Service that are accessible to other users, prospective employers, recruiters, or other authorized third parties, or that You transmit through the Service.
Automated technologies. As You interact with the Service, We may automatically collect certain technical and usage information through cookies, web beacons, pixels, server logs, and similar technologies. This information may include Your IP address, browser type, device information, operating system, pages visited, referring URLs, dates and times of access, and information about how You use the Service.
Third-party service providers. We may collect or receive Personal Data from trusted third-party service providers that support the operation of the Service, including providers of website hosting, file storage, payment processing, analytics, authentication, communications, and other technology services.
Other sources. Where permitted by applicable law, We may collect Personal Data from publicly available sources, business partners, service providers, references, or other third parties, or through any other lawful means necessary to provide, maintain, improve, or protect the Service.
Tracking Technologies and Cookies
We use cookies and similar technologies to help operate, secure, improve, and personalize the Service. These technologies allow Us to remember Your preferences, maintain the security of Your account, understand how the Service is used, and improve its performance.
The information collected through these technologies may include:
Information about Your visits to the Service, such as the pages You view, the features You use, and the links You click.
Information about Your device and internet connection, including Your IP address, browser type, operating system, and other technical information.
Information about how You interact with the Service to help Us improve functionality and user experience.
You can control or disable cookies through Your browser settings. However, if You choose to disable certain cookies, some features of the Service may not function properly.
We use the following types of cookies:
Necessary Cookies. These cookies are required for the Service to operate and enable essential features such as account login, security, and access to secure areas.
Preference Cookies. These cookies remember Your preferences, such as login details and language settings, to provide a more personalized experience.
Analytics Cookies. These cookies help Us understand how visitors use the Service so We can improve its performance and functionality.
Consent Cookies. These cookies remember Your cookie preferences and whether You have accepted or declined the use of non-essential cookies, where applicable.
Some features of the Service may also use cookies or similar technologies provided by trusted third-party service providers. These technologies are used to support the operation and functionality of the Service and are subject to the privacy policies of those providers.
Use of Your Personal Data
The Company may use Your Personal Data for the following purposes:
To provide and maintain the Service, including creating and managing accounts, processing job applications, facilitating recruitment activities, administering the job board, processing payments, and monitoring the performance and security of the Service.
To fulfill Our contractual and legal obligations, including providing the products and services You request, complying with applicable laws and regulations, responding to lawful requests from public authorities, and enforcing Our Terms of Use and other agreements.
To communicate with You, including responding to inquiries, providing customer support, sending service-related notices, security alerts, account updates, and other administrative communications.
To provide information You request, including job opportunities, newsletters, marketing communications, event invitations, and information about Our products and services, where permitted by law or with Your consent. You may unsubscribe from marketing communications at any time.
To personalize and improve the Service, including tailoring content to Your interests, analyzing how the Service is used, developing new features, improving functionality, and enhancing the user experience.
To protect the Service and its users, including detecting, preventing, investigating, and responding to fraud, unauthorized access, security incidents, or other activities that may affect the integrity of the Service.
For any purpose disclosed at the time the information is collected, including as described in Our Terms of Use or other notices provided to You.
For any other purpose with Your consent, where required or permitted by applicable law.
Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as necessary to fulfill the purposes described in this Privacy Policy, including providing the Service, facilitating recruitment activities, maintaining Your account, complying with applicable legal, regulatory, tax, accounting, and reporting requirements, resolving disputes, and enforcing Our legal agreements and policies.
The length of time We retain Personal Data may vary depending on the nature of the information, the purpose for which it was collected, and Our legal obligations. When Your Personal Data is no longer required for these purposes, We will securely delete, destroy, anonymize, or otherwise dispose of it in accordance with applicable laws and Our record retention practices.
International Transfers of Your Personal Data
Your Personal Data may be stored or processed by the Company or by trusted third-party service providers in jurisdictions outside of Your province, territory, or country of residence. As a result, Your Personal Data may be subject to the laws of those jurisdictions and may be accessible to government authorities, courts, or law enforcement agencies in accordance with applicable laws.
When We transfer Personal Data across borders, We take reasonable steps to ensure that appropriate contractual, administrative, and technical safeguards are in place to protect Your Personal Data and to ensure that it is handled in accordance with applicable privacy laws.
Disclosure of Your Personal Data
We may disclose aggregated or anonymized information that does not identify any individual without restriction.
We may disclose Your Personal Data in the following circumstances:
To Our subsidiaries and affiliates, where necessary to provide the Service or support Our business operations.
To Our third-party service providers. We engage trusted third-party providers to support the operation of the Service, including website hosting, cloud infrastructure, file storage, authentication, analytics, email communications, payment processing, résumé processing, customer support, security, and other technology services. These providers may include DigitalOcean, ImageKit, OpenAI (where applicable), Resend, Stripe (where applicable), Google, and other service providers that assist Us in operating the Service. We require these providers to protect Personal Data, use it only for the purposes for which it was disclosed, and process it in accordance with applicable privacy laws and their contractual obligations to Us.
To clients, employers, candidates, or other authorized users, where necessary to provide executive search, recruitment, or job board services, and only in accordance with Your instructions, this Privacy Policy, Our Terms of Use, or other agreements governing the Service.
To fulfill the purpose for which You provided the information, including where You request that We submit Your résumé, profile, application, or other Personal Data to a prospective employer, client, recruiter, or other authorized recipient.
In connection with a business transaction, including a merger, acquisition, reorganization, financing, sale of assets, or similar transaction, where Personal Data forms part of the transferred assets, subject to appropriate confidentiality obligations.
To comply with applicable laws or legal processes, including where disclosure is required to comply with legal obligations, court orders, regulatory requirements, or lawful requests from public authorities, or where necessary to establish, exercise, or defend legal claims.
With Your consent or as otherwise disclosed to You at the time Your Personal Data is collected or as described in Our applicable Terms of Use.
Data Security
The security of Your Personal Data is important to the Company. We maintain reasonable physical, administrative, and technical safeguards designed to protect Personal Data against unauthorized access, collection, use, disclosure, alteration, loss, or destruction.
These safeguards may include secure hosting environments, encrypted transmission of data, access controls, authentication measures, system monitoring, and other security practices appropriate to the sensitivity of the Personal Data We collect and process.
While We take reasonable steps to protect Your Personal Data, no method of transmitting information over the Internet or storing electronic information is completely secure. As a result, We cannot guarantee the absolute security of Your Personal Data, and You provide information to Us at Your own risk.
Automated Decision-Making
The Company does not make decisions about individuals based solely on automated processing or artificial intelligence where those decisions produce legal or similarly significant effects on individuals. While We may use technology to assist in providing Our Services, important decisions relating to candidates, clients, customers, or users are subject to human review.
Security Incidents
If We become aware of a security incident involving Personal Data, We will investigate the incident promptly and take reasonable steps to contain and remediate it. Where required by applicable law, We will notify affected individuals and the appropriate regulatory authorities.
Accessing and Correcting Your Personal Information
It is important that the Personal Data We hold about You is accurate, complete, and up to date. You are responsible for notifying Us if Your Personal Data changes or if You believe any information We hold about You is inaccurate.
Subject to applicable law, You have the right to request access to the Personal Data We hold about You and to request that We correct, update, or complete any information that is inaccurate or incomplete. We may ask You to verify Your identity before responding to Your request.
In certain circumstances permitted or required by law, We may be unable to provide access to all of the Personal Data We hold about You. If We are unable to fulfill Your request, We will explain the reasons, subject to any legal restrictions.
Withdrawing Your Consent
Where You have provided Your consent to the collection, use, or disclosure of Your Personal Data, You may withdraw that consent at any time, subject to legal or contractual restrictions and reasonable notice, where applicable.
To withdraw Your consent, please contact Us using the information provided in the Contact Us section of this Privacy Policy.
Please note that withdrawing Your consent may affect Our ability to provide certain products, services, or features of the Service. For example, if You withdraw Your consent for the processing of information necessary to maintain Your account or process a job application, We may be unable to continue providing those services. Where appropriate, We will explain the implications of withdrawing Your consent before processing Your request.
Your Privacy Rights
Subject to applicable privacy laws, You may have the right to:
Request access to the Personal Data We hold about You.
Request that inaccurate or incomplete Personal Data be corrected.
Withdraw Your consent to the collection, use, or disclosure of Your Personal Data, subject to legal or contractual restrictions.
Request information about how We collect, use, disclose, and retain Your Personal Data.
Submit a complaint regarding Our privacy practices.
To exercise any of these rights, please contact Us using the information provided in the "How to Contact Us" section of this Privacy Policy. We may request information to verify Your identity before responding to Your request.
Business Communications
If You represent a current or prospective client, employer, business partner, service provider, vendor, or other organization with which the Company has or is considering a business relationship, We may collect, use, and disclose Your business contact information, such as Your name, job title, organization, business email address, business telephone number, and other professional contact details, as reasonably necessary to establish, manage, and maintain that relationship.
We process this information to communicate with You, respond to inquiries, provide products and services, administer contracts, manage Our business relationship, and comply with applicable legal and regulatory obligations..
Processing of Your Personal Data
Email Marketing
We may use Your Personal Data to send You newsletters, marketing communications, promotional materials, job alerts, service updates, account notifications, security notices, and other information related to the Service.
You may opt out of receiving marketing communications from Us at any time by following the unsubscribe instructions included in the communication or by contacting Us directly. Please note that even if You opt out of marketing communications, We may still send You transactional or administrative communications that are necessary to provide the Service, such as account notifications, security alerts, password reset requests, updates relating to job applications, or other service-related messages.
We may use trusted third-party service providers to deliver email communications on Our behalf. These providers may include Resend, Loxo (their Privacy Policy can be viewed at: https://loxo.co/privacy-policy.), or other service providers that assist Us in communicating with users. These providers process Personal Data only as necessary to provide their services to Us and are required to protect the confidentiality and security of the information they process. Additional information about Our third-party service providers is provided elsewhere in this Privacy Policy.
US State Privacy Law Rights
California Resident Privacy Rights
If You are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), may provide You with additional rights regarding Your Personal Information. The rights outlined in this section do not apply to information exempted under the CCPA, such as aggregated data, or to individuals who are not residents of California.
To the extent provided under the CCPA, and subject to applicable exceptions, California residents have a right to request information about Our collection, use, and disclosure of their Personal Information. Specifically, California residents have the following rights:
The right to know – the categories and specific Personal Information We have collected; the categories and sources from which it was collected; the business or commercial purpose for collecting or selling (if applicable) that information; and the categories of third parties with whom We share Personal Information.
The right to request a copy of the Personal Information that We collected during the past 12 months.
The right to opt out of the sale of Personal Information or sharing Personal Information for cross-contextual behavioural advertising.
The right to request deletion of Personal Information We collected from You, subject to certain exceptions.
The right to correct inaccurate Personal Information that We maintain about You.
The right to limit disclosure of Your Sensitive Personal Information, if We use or disclose such information.
The right to opt out of automated decision-making, where applicable.
The right to non-discrimination for exercising the rights described above.
We do not "sell" Personal Information as the term "sell" is traditionally understood. However, We use third-party analytics tools and social-media pixels and may use targeted-advertising platforms. To the extent that sharing Personal Information with these services is considered a "sale" under the CCPA, You may opt out of the sale of Your information by contacting Us as directed in the "How to Contact Us" section below.
We have collected the following categories of Personal Information in the past twelve (12) months:
Category | Examples | Collected | Information Disclosed to Third-Party Vendors |
|---|---|---|---|
Contact Details | Real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, IP address, email address, account name | YES | YES |
Personal Information | Name, contact information, education, employment, employment history, and financial information | YES | YES |
Protected Demographic Information | Pronouns, race, disability status | YES | YES |
Commercial Information | Purchase history, financial details, payment information | NO | YES |
Biometric Data | Fingerprints, voiceprints | NO | NO |
Digital Activity | Browsing history, search history, online behaviour, interest data, interactions with Our and other websites, applications, systems, and advertisements | NO | NO |
Location Data | Device location (not precise geolocation) | YES | NO |
Multimedia Content | Images, audio, video, or call recordings created in connection with Our business activities | NO | NO |
Business Contacts | Business contact details necessary for providing You Our services at a business level or for employment with Us | YES | YES |
Educational Records | Student records and directory information | YES | NO |
Profile Inferences | Inferences drawn from collected Personal Information to create a profile or summary about an individual's preferences and characteristics | YES | NO |
Sensitive Information | Precise geographic location, contents of electronic messages, information about race, religion, trade-union membership, or sexual orientation | YES | YES |
Please see section 2.5 Retention of Your Personal Data above for more information.
Virginia and Colorado Resident Privacy Rights
If You are a resident of Virginia or Colorado, the Virginia Consumer Data Protection Act (VCDPA) and Colorado Privacy Act (CPA) may provide You with additional rights regarding Your Personal Information. The rights outlined in this section do not apply to information exempted under the VCDPA or CPA, including aggregated data, or to individuals who are not residents of Virginia or Colorado.
Nevada Resident Privacy Rights
If You are a resident of Nevada, You have the right to opt out of the sale of certain information to third parties who intend to license or sell that information. If We sell Your information, You can exercise this right by contacting Us as directed in the Contact Us section below.
Financial Incentives
The Company does not offer financial incentives, monetary compensation, discounts, rewards, or other benefits in exchange for the collection, retention, disclosure, deletion, or sale of Your Personal Data..
Exercising Your US Privacy Rights
California residents may exercise their CCPA rights, Colorado residents may exercise their CPA rights, and Virginia residents may exercise their VCDPA rights by contacting Us via email as indicated in the Contact Us section below. Your rights may only be exercised by You or by Your designated agent.
Quebec Privacy Rights
If You are a resident of Québec, Your Personal Data may also be protected by Québec's Act respecting the protection of personal information in the private sector (commonly referred to as Law 25), in addition to applicable federal privacy legislation.
Subject to applicable law, Québec residents may have the right to:
Request access to the Personal Data We hold about You.
Request that inaccurate, incomplete, or outdated Personal Data be corrected.
Withdraw consent to the collection, use, or disclosure of Your Personal Data, subject to legal or contractual restrictions.
Request information about how Your Personal Data is collected, used, disclosed, retained, and transferred outside Québec.
Request information about the categories of third parties to whom We disclose Personal Data.
Request that We cease disseminating Personal Data where required by applicable law or request the de-indexing of certain Personal Data where such rights apply.
Submit a complaint regarding Our privacy practices.
As described elsewhere in this Privacy Policy, the Company may use trusted third-party service providers that process or store Personal Data outside Québec or outside Canada. Where Personal Data is transferred to another jurisdiction, it may become subject to the laws of that jurisdiction and may be accessible to courts, law enforcement agencies, or national security authorities in accordance with applicable laws.
The Company implements reasonable contractual, administrative, and technical safeguards designed to protect Personal Data transferred to third-party service providers and to ensure that such providers provide a level of protection comparable to that required by applicable privacy laws.
To exercise any of these rights or to obtain additional information about the Company's privacy practices, please contact Us using the information provided in the Contact Us section of this Privacy Policy.
EU Data Subject Rights
If You are a resident of Switzerland, the United Kingdom, or a country within the European Economic Area (EEA), You may have rights under European data-protection laws regarding the processing of Your Personal Information.
Retention
We will retain Your Personal Data only for as long as necessary to fulfill the purposes for which it was collected, as described in this Privacy Policy, or as otherwise required or permitted by applicable law.
Retention periods may vary depending on the nature of the Personal Data, the purpose for which it was collected, and Our legal, regulatory, contractual, tax, accounting, or reporting obligations. When Personal Data is no longer required, We will securely delete, destroy, anonymize, or otherwise dispose of it in accordance with applicable laws and Our record retention practices.
Children
The Service is not directed to individuals under the age of 16, and We do not knowingly collect Personal Data from anyone under the age of 16. If We become aware that We have inadvertently collected Personal Data from an individual under the age of 16 without appropriate consent or other lawful authority, We will take reasonable steps to delete the information as soon as practicable, unless We are required or permitted by law to retain it.
If You believe that a child under the age of 16 has provided Personal Data to Us, please contact Us using the information provided in the "How to Contact Us" section of this Privacy Policy.
Links to Other Websites
Our Service may contain links to websites, applications, or services operated by third parties that are not owned or controlled by the Company. If You click on a third-party link, You will be directed to that third party's website or service.
This Privacy Policy applies only to the Company's websites and Services. We are not responsible for the privacy practices, content, security, or policies of third-party websites or services. We encourage You to review the privacy policies and terms of use of any third-party websites You visit before providing them with Your Personal Data.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to Our business practices, Services, legal obligations, or applicable privacy laws.
When We make changes, We will post the updated Privacy Policy on this page and revise the "Last Updated" date at the top of this Privacy Policy. Where required by applicable law or where the changes are material, We may also provide notice through other appropriate means, such as by email or through the Service.
Your continued use of the Service after the revised Privacy Policy becomes effective constitutes Your acknowledgment of the updated Privacy Policy, to the extent permitted by applicable law.
Other Agreements
If You have entered into a separate agreement with the Company for the provision of products or Services, the terms of that agreement will govern the specific products or Services covered by the agreement. In the event of a direct conflict between the terms of such an agreement and this Privacy Policy with respect to the handling of Personal Data, the applicable privacy provisions of that agreement will prevail to the extent of the conflict..
Contact Us
If You have any questions about this Privacy Policy, You can reach our Data Controller by email: [email protected]